FORENSIC RECORDS COORDINATOR
The work involves responsibility for the Forensic Records Management program. Under the supervision of the Quality Assurance Manager (QAM) or Medical Examiner's Office (MEO) Director of Operations, an employee in this class is responsible for the effective administration, management and planning of activities in the areas of Discovery/Rosario Requests, other outside agency requests, records retention and other records-related duties. This position may assist in the scheduling and recordkeeping of the maintenance and calibration of laboratory equipment and in the facilitation of proficiency tests. Work also involves analyzing, designing and implementing systems to improve work flow. Supervision and management may be exercised over a small number of support staff. Does related work as required.
Monitors and coordinates the Discovery/Rosario and other records request processes.
Develops and implements records release policies that comply with State and Federal criminal procedure laws regarding discovery requirements.
Assists with scheduling, monitoring and recording of maintenance and calibration of instruments, proficiency tests and various other quality assurance requirements.
Assists supervisors with the assignment of casework based on Discovery/Rosario requirements.
May oversee support staff in compiling and releasing Discovery and other records-related assignments.
Assures legal compliance in records retention and destruction.
Interacts with personnel from local police agencies and the District Attorney's Office.
Compiles and edits monthly reports as needed.
Performs studies to analyze work flow, file maintenance, record and data keeping systems, reporting procedures and related activities in order to develop and implement model systems, which will improve records management operations of the program.
Utilizes appropriate methods for interacting effectively and professionally with persons of all ages and from diverse cultural, socioeconomic, educational, racial and ethnic backgrounds, sexual orientations, lifestyles and physical abilities.
Participates in public health preparedness activities as trained and assigned.
Thorough knowledge of criminal procedure law governing Discovery/Rosario requests.
Thorough knowledge of the rules and laws governing records management.
Thorough knowledge of the principles and practices of electronic data management.
Ability to analyze work situations, procedures and data processing systems and to recommend appropriate solutions and improvements.
Ability to express oneself clearly and concisely, both orally and in writing.
Ability to delegate responsibilities and to plan, organize and coordinate the work of others.
Ability to demonstrate initiative, motivation and dependability.
Ability to analyze data.
Ability to pay attention to detail.
Ability to multitask.
Ability to document important information.
Graduation from a regionally accredited college or university, or one accredited by the New York State Board of Regents to grant degrees with a Bachelor’s Degree or higher and two (2) years of full-time paid work experience, or its part time equivalent, in either a technical-level position in a forensic laboratory or records management in a laboratory, legal or eDiscovery setting ; or,
Graduation from a regionally accredited college or university, or one accredited by the New York State Board of Regents to grant degrees with an Associate's degree or higher and four (4) years of full-time paid work experience, or its part-time equivalent, in records management in a laboratory, legal or eDiscovery setting.
Six (6) years of para-professional or professional-level work experience, or its part-time equivalent, in records management in a laboratory, legal or eDiscovery setting.
NOTE: Certified E-Discovery Specialist (CEDS) Certification can be substituted for two (2) years of qualifying experience.
12/2019 Date of Original Composition