CLERK TO THE COURT (VILLAGE OF LIVERPOOL)

00790

                                                                                                                                                                Competitive - PJC

DISTINGUISHING FEATURES OF THE CLASS

The work involves responsibility for overseeing court administration by managing all aspects of court operations for a village court system. An employee in this class provides clerical support activities relating to the administration of legal processes and procedures. The incumbent receives general supervision from the Village Justice and exercises independent judgment regarding the completion of his/her duties. This class differs from that of the Clerk to Village Justice by virtue that the duties of this class are focusing on serving the needs of the entire court. Does related work as required.

TYPICAL WORK ACTIVITIES

Utilizes court-specific computer programs to obtain, originate, verify and modify information in areas such as case management, document review, or maintenance of court or administrative records.

Records and maintains records relative to tickets issued by the Police Department, including preparing trial notices or meetings with the District Attorney on all not guilty pleas.

Communicates with Town/Village Attorneys, village personnel and other community agencies in order to notify the correct party of court appearances.

Reports dispositions on all cases to appropriate state agencies including, but not limited to, the Unified Court System, Department of Motor Vehicles, Department of Environmental Conservation, Office of the State Comptroller, Division of Criminal Justice Services and Office of Court Records and Retention.

Assists attorneys and parties to the case in moving cases on the calendar by accepting affidavits, notices of appearance and written consent of guilty pleas.

Assists Judges at bench and in the courtroom on court days and at all proceedings.

Receives and records fines from defendants.

Accepts, processes and maintains court forms such as parking tickets, DEC violations, dog summons,  and Town/Village code violations, ensuring accuracy and compliance with established procedures.

Contacts attorneys or parties to the case after the Judge reviews documents and forms submitted and determines if they comply with statues and procedures.

Communicates with the public, attorneys and judges concerning filing of court documents and other court practices and procedures, including small claims, evictions, and other civil matters.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTIC

Good knowledge of administrative and clerical procedures relating to the court system.

Good knowledge of court procedures such as jurisdiction, dates, venue, service of papers, motions, subpoenas, affirmations, calendar practices, trial procedures, handling evidence, judgments, warrants and pleas.

Good knowledge of legal terminology, statues, and rules as set forth in the Civil Practice Law Rules, Criminal Procedure Law, Penal Law and Vehicle and Traffic Law.

Ability to work independently, understand and follow oral and written instructions from multiple Judges.

Ability to identify and establish work priorities.

Ability to communicate directions and information to defendants, attorneys and the public.

Ability to maintain accurate and detailed records.

Ability to handle sensitive materials on a confidential basis.

Ability to determine appropriate course of action in handling problems or situations that may arise during court.

MINIMUM QUALIFICATIONS

Graduation from a regionally accredited college or university with an Associate’s Degree or higher.

Original date of composition: 09/2026