ADMINISTRATIVE OFFICER (PROBATION) 51090
(Competitive)
The work involves responsibility for performing human resources and employee relations functions for the Onondaga County Probation Department. General supervision is received from a higher level administrative supervisor. Supervision is exercised over subordinate clerical and administrative personnel. Does related work as required.
TYPICAL WORK ACTIVITIES
Designs, coordinates and monitors employee training programs, including initial orientation, mandated training and career development opportunities.
Provides administrative support to the Staff Development Officer in preparing and administering DCJS (Department of Criminal Justice Services)-approved training curriculums.
Assists supervisors in conducting employee evaluations.
Advises management on workplace conduct, progressive discipline and labor contract interpretation.
Maintains confidential personnel records, including attendance, leaves and performance and training documentation, ensuring compliance with Civil Service, contractual and legal standards.
Directly supervises clerical staff, including Typists, Administrative Aides and front desk personnel; assigns work, monitors performance, provides training and ensures qualify customer service at the reception area.
Develops and interprets departmental personnel policies.
Serves as a liaison to Onondaga County Civil Service and Employee Relations divisions regarding personnel matters.
Assists in preparing yearly Annual Staff Development Plan to DCJS.
Develops procedures and reports, and educates staff, service providers and the public orally and in writing through public meetings, media releases, social media, etc.
Prepares reports and workforce data analyses regarding staffing, turnover, training and other HR metrics.
Assists with workforce planning, grant requirements and special assignments.
Assists with development of Officer Wellness Programming and develops program procedures for internal programs; provides training and technical assistance with regard to program delivery.
Administers all personnel transaction, including canvassing, interviewing, appointment processing and onboarding, in compliance with Civil Service Law and Onondaga County procedures.
FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS
Thorough knowledge of the principles and practices of public personnel administration.
Good knowledge of Civil Service Law and labor relations practices and procedures.
Good knowledge of recruitment, onboarding, training and evaluation practices and procedures.
Good knowledge of recordkeeping, reporting and compliance requirements.
Ability to supervise subordinate staff, establish priorities and ensure quality customer service.
Ability to interpret and apply policies, procedures and labor agreements.
Ability to maintain strong confidentiality and handle sensitive personnel matters with discretion.
Strong organizational, communication and interpersonal skills.
MINIMUM QUALIFICATIONS
Open Competitive:
A. Graduation from a regionally accredited college or university with a Bachelor’s degree in Human Resources, Public Administration, Business Administration or a closely related field and two (2) years of experience, or its part-time equivalent, in personnel administration, human resources management or a closely related field ; or,
B. Graduation from a regionally accredited college or university with an Associate’s degree in Human Resources, Public Administration, Business Administration or a closely related field and four (4) years of experience, or its part-time equivalent, in personnel administration, human resources management or a closely related field.
01/2026 Date of Original Composition