PAYROLL SUPERVISOR                                                                                       

02247

(Competitive)

DISTINGUISHING FEATURES OF THE CLASS

               This work involves responsibility for performing highly specialized clerical work in connection with the preparation/ processing of payrolls for multiple departments of a municipality or public authority including the maintenance of payroll accounts and the preparation of various payroll reports in accordance with prescribed standards and procedures. Under supervision of an administrator, an employee in this class also trains and directs employees who are engaged in collecting and preparing payroll data. Work is performed within narrow time constraints. Supervision is exercised over a number of payroll staff as assigned.  Does related work as required.

TYPICAL WORK ACTIVITIES

              Receives from departments, employee time cards, via an electronic time and attendance system, and/or paper timecards, and processes to an automated payroll system. 

Receives from departments, electronic payroll worksheets on which changes from‑the previous pay period are noted; reviews changes for accuracy; processes to an automated payroll system.

Processes payroll adjustments as required to correct errors in payroll input data.

Understands proper taxation of employer paid benefits.

Manages workflow to ensure all payroll transactions are processed accurately and timely.

Supervises and trains payroll clerks on payroll system.

Answers employee questions on time keeping, paychecks, and leave.

May respond to employment verification requests.

Works in conjunction with human resources staff to ensure all personnel and payroll records are up to date, accurate, and any personnel changes, including pay rates, leave accruals, benefit deductions, etc. are properly updated.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

           Good knowledge of wage and hour, payroll tax, and withholding regulations

Working knowledge of procedures, forms and codes used to process payroll transactions.

Good knowledge of standard office terminology, procedures and equipment.

Ability to plan and supervisor the work of others.

Ability to work under tight time constraints.

Ability to communicate effectively orally and in writing with all levels of personnel.

Ability to comprehend and apply department standards and regulations regarding payroll processing.

Ability to read, comprehend and interpret Collective Bargaining Agreements and Employment policies in reference to wages, hours, leave and benefits

Excellent organizational and attention to detail skills

Able to maintain confidentiality

MINIMUM QUALIFICATIONS

1. Graduation from a regionally accredited or New York State registered college or university with an Associate’s Degree in Accounting, Finance, Business Administration; OR,
2. Three (3) years of payroll work experience or its part time equivalent, the major job function of which is processing payroll and preparing payroll reports.

2/2023 Written