PAYROLL CLERK II                                                                  




This is specialized clerical work involving responsibility for the preparation of payrolls for departments; the maintenance of payroll accounts and the preparation of various payroll reports in accordance with prescribed standards and procedures. Under supervision of an administrator, work is performed in accordance with clearly established payroll account keeping methods and procedures.  An employee in this class also performs more complex clerical work involving responsibility for preparing standard forms for employing personnel or for submitting appropriate forms to the central personnel office reflecting any changes during an employee’s incumbency such as, but not limited to, resignations, retirements, dismissals, layoffs, leaves without pay, reinstatements, salary changes, compensation cases and name and address changes.  Assignments are received from an administrative superior and performed in accordance with established policies and procedures. Work is performed within narrow time constraints.  Supervision is not typically exercised in this class.  Does related work as required.


Receives from departments, employee time cards, via an electronic time and attendance system, and/or paper timecards, and processes to an automated payroll system. 

Receives from departments, electronic payroll worksheets on which changes from the previous pay period are noted; reviews changes for accuracy; processes to an automated payroll system.

Receives and processes data pertaining to payroll changes, such as appointments, promotions, terminations, changes in payroll deductions, etc.

Processes payroll adjustments as required to correct errors in payroll input data; adjusts payroll deductions accordingly.

Prepares standard personnel forms to payroll or supplies pertinent information to payroll clerk regarding new hires or changes which will effect payroll status of regular employees, i.e., leave without pay, “docking” when fringe benefits are exhausted, name and address changes, promotions, demotions or changes in exemptions or deductions.

Answers employee questions on time keeping, paychecks, and leave.

May respond to employment verification requests.


Good knowledge of the principles and practices of financial account and record keeping.

Good knowledge of procedures, forms and codes used to process payroll and personnel transactions.

Good knowledge of standard office terminology, procedures and equipment.

Good knowledge of departmental policies and procedures, as well as rules and regulations.

Good knowledge of basic arithmetic.

Ability to work under tight time constraints.

Ability to learn and apply rules and regulations regarding personnel transactions.

Ability to communicate effectively orally and in writing with all levels of personnel.

Ability to comprehend and apply department standards and regulations regarding payroll processing.

Ability to work with sensitive and confidential issues and correspondence while maintaining tact, confidentiality and discretion.



One (1) year of permanent competitive class status in the title of Payroll Clerk I; or,

Two (2) years of permanent competitive class status as a Typist 2.


A. One (1) year of work experience, or its part-time equivalent, in processing payroll data and preparing payrolls, including the maintenance of payroll accounts and records; or,

B. Two (2) years of clerical work experience which involved the performance of routine office tasks, such as keeping of records and accounts, correspondence, recording/entering (keying) and retrieving data and/or information, in accordance with prescribed procedures.

1/23  Revised