ADMINISTRATIVE OFFICER (COMMUNITY DEVELOPMENT) 08770

                                                                                                            (Competitive)

DISTINGUISHING FEATURES OF THE CLASS

 The work involves responsibility for performing a variety of important administrative and managerial functions in the operation of the department of Community Development. Work is carried out in accordance with policies and directives set by the Director.

TYPICAL WORK ACTIVITIES

      Manages all physical aspects of the department such as space allocation, phones, mail, IT equipment, and other related items.

Ensures effective scheduling, relationship management, event coordination and office administration

Develops process improvements to ensure the office is operating effectively, efficiently, and equitably.

Manages special projects as assigned.

Coordinates various Committee meetings with all members. Also sits in on meetings and take meeting minutes to be distributed to members.

 Assists in planning and coordinating the effective use of personnel and equipment to enhance the effectiveness and efficiency of departmental services.

Oversees front desk operations for the department including but not limited to answering phone calls, assisting walk in clients, filing and assisting department personnel with daily tasks.

Completes all personnel needs for the department – completes forms to request eligible lists and process new hires, liaises with County Personnel Department, oversees payroll entry for the department.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

Thorough knowledge of the principles and practices of management and administration.

Good knowledge of principles and practices of public administration.

Good knowledge of principles and practices of personnel administration.

Working knowledge of County and departmental organizations, policies and procedures.

Ability to read and analyze data and draw conclusions.

Ability to organize and present ideas and recommendations clearly both orally and in writing.

Ability to establish working relationships with staff, other departments, and outside agencies.

MINIMUM QUALIFICATIONS

1. Graduation from a regionally accredited or New York State registered college or university with a Bachelor’s Degree in business administration, public administration, marketing/communications, or a closely related field; or,
2. Four (4) years of full time paraprofessional or professional level work experience, or its part time equivalent, two (2) years of which must have been in a professional level capacity as described above.

Note:  30 semester credit hours may be substituted for one (1) year of the above work experience.

1/2022 date of original composition

3/2022 revised