PAYROLL ADMINISTRATOR (SRAA)                                     

   02125

                                                                                                                                                                         (Competitive)

DISTINGUISHING FEATURES OF THE CLASS

This work involves responsibility for administration of the payroll system and preparation/processing of payrolls for multiple divisions within the Syracuse Regional Airport Authority, including the maintenance of payroll accounts and the preparation of various payroll reports in accordance with prescribed standards and procedures, and administration of the paid leave tracking for all employees, as well as benefits administration and other human resources functions as required. Under supervision of the Director of Human Resources, an employee in this class also trains and directs employees in various departments who are engaged in collecting and preparing payroll data. Work is performed within narrow time constraints and specific deadlines. Supervision is not typically exercised in this class, although direction may be given to support staff as assigned.  Does related work as required.

TYPICAL WORK ACTIVITIES

• Receives from departments, employee time cards, via an electronic time and attendance system, and/or paper timecards, and processes to an automated payroll system. 
• Receives from departments, electronic payroll worksheets on which changes from‑the previous pay period are noted; reviews changes for accuracy; processes to an automated payroll system.
• Receives and processes data pertaining to payroll changes, such as appointments, promotions, terminations, changes in payroll deductions, salary changes, special pay etc.
• Prepares work sheets totaling all payroll deductions including withholding taxes; balances totals against other fiscal reports; assists in the preparation of a variety of payroll reports, including federal quarterly taxes, state wage reports, retirement system reports; etc.
• Processes payroll adjustment as required to correct errors in payroll input data; redeposit checks or a portion thereof and issues supplemental checks; adjusts payroll deductions accordingly; notifies various federal, state municipal and private agencies of adjustments and any rebates due; manually prepares a supplemental redeposit control sheet for each item and updates computer files using a computer terminal.
• Knowledgeable of collective bargaining agreements including overtime, night shift differential, special pay, uniform and tool allowances, and keep track of the time frame for implementing special pay throughout the calendar year
• Keeps track of employee anniversaries and ensures all salary changes are updated in a timely manner in accordance with collective bargaining agreements
• Keeps tracks of all paid leave accruals, usage and balances, ensures all paid leave is properly reflected in the payroll system, on paychecks, and employee reports
• Understand proper taxation of employer paid benefits
• Runs required payroll summary, deduction, invoice, check register, and leave reports on timely basis, as requested by Human Resources and Finance
• Acts as administrator of payroll system, and works directly with the vendor to ensure organization’s system and configurations are set up properly, including administering implementation of new payroll/HRIS system.
• Creates standard operating procedure documents for payroll processing and keeps up to date as changes occur
• Makes recommendations to supervisor on how to make the payroll process/payroll system more efficient for both the payroll/HR staff and supervisors and employees when submitting their time
• Trains staff on payroll processing to ensure backup staff is able to prepare and submit accurate/timely payroll in Payroll Administrator’s absence
• Manages workflow to ensure all payroll transactions are processed accurately and timely
• Processes correct garnishment calculations and compliance
• Processes accurate and timely year-end reporting when necessary (i.e. third party sick pay W2s, ACA reporting)
• Processes manual checks when necessary
• Answers employee questions on time keeping, paychecks, and leave
• Responds to employment verification requests
• Works in conjunction with human resources staff to ensure all personnel and payroll records are up to date, accurate, and any personnel changes, including pay rates, leave accruals, benefit deductions, etc. are properly updated, while maintaining proper accounting controls
• Responsible for disability, paid family leave, retirement processing/reporting, unemployment, completing any payroll/salary/benefit related reports as required
• Works with Personnel Administrator in benefits administration, to include medical, dental, vision, supplemental insurance, EAP
• Develop employee correspondence related to payroll, benefits, and leave
• Acts as a collaborative member of the Human Resources team to ensure the workflow between personnel and payroll is efficient and effective, making recommendations for improvements to payroll, HR, and benefit policies and procedures
• Assists in other areas of human resources, benefits, and payroll as required

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

• Experience and knowledge of Federal, State and Local employment law, wage and hour, payroll tax, and withholding regulations, including ADA, FMLA, ACA, NYSPFL, workers compensation, NYS short term disability, unemployment.
• Good knowledge of the principles and practices of financial recordkeeping
• Good knowledge of procedures, forms and codes used to process payroll transactions
• Good knowledge of Microsoft 365, including SharePoint, Teams, Excel, Word, and Outlook
• Good knowledge of standard office terminology, procedures, and equipment
• Experience utilizing payroll/HRIS, as well as implementing payroll/HRIS change, and report writing
• Working knowledge of basic arithmetic
• Ability to work under tight time constraints and meet regular deadlines without discrepancies
• Ability to communicate effectively orally and in writing with all levels of personnel
• Ability to maintain positive professional relationships with a diverse staff, including supervisors, employees, and third party payroll vendors.
• Excellent customer service skills
• Ability to comprehend and apply department standards and regulations regarding payroll processing, leave administration and benefits administration
• Ability to read, comprehend and interpret various Collective Bargaining Agreements and Employment policies in reference to wages, hours, leave and benefits
• Excellent organizational and attention to detail skills
• Reliable attendance
• Able to maintain confidentiality with the highest level of integrity

MINIMUM QUALIFICATIONS

Open‑Competitive:

1. Graduation from a regionally accredited or New York State registered college or university with an Bachelor’s Degree in Accounting, Finance, Business Administration, Human Resources, or related field; and two (2) years of experience in administering payroll, human resources, and benefits processes, including experience in Payroll/HR information systems (HRIS); or
2. Graduation from a regionally accredited or New York State registered college or university with an Associate’s Degree in Accounting, Finance, Business Administration, Human Resources, or related field; and four (4) years of experience in administering payroll, human resources, and benefits processes, including experience in Payroll/HR information systems (HRIS); or
3. Six (6) years of experience in administering payroll, human resources, and benefits processes, including experience in Payroll/HR information systems (HRIS); or

4. Combination of education and experience as listed in A and B above                     

4/22 Revised