ADMINISTRATIVE DIRECTOR (CITY OF SYRACUSE POLICE DEPARTMENT)
The work involves responsibility for performing a variety of complex, administrative and technical duties to assist the Chief of Police in the efficient and effective operation of personnel matters within the department. The work entails responsibility for the Police Department's personnel matters, budget administration and for the coordination and oversight of applicable personnel administrative programs. The position will ensure legal compliance and implementation of the organization's mission and talent strategy. Supervision is exercised over Division sworn and non-sworn support staff. Some leeway is allowed for the exercise of independent judgement in implementing and carrying out various plans and programs. Incumbents may be required to successfully pass a background check. Does related work as required.
Supervises the preparation and maintenance of departmental personnel records, files, payrolls and Equal Employment Opportunity activities.
Oversees the maintenance and retention of personnel and medical benefit records.
Assists in the hiring process of recruit candidates for sworn positions, collaborating with other Department divisions to complete Academy class hiring, including, but not limited to, canvassing recruitment lists, organizing interview nights and facilitating medical and background checks.
Recruits, interviews and hires job applicants for non-sworn, skilled and unskilled positions. Maintains contact with a variety of sources for the purpose of recruiting non-sworn employees.
Works with all supervisors to assurance compliance to terms of all applicable union agreements within the Department. Monitors and ensures the organization's compliance with Federal, State and local employment laws and regulations and recommended best practices.
Implements the City and Department Work Rules and Disciplinary Procedures and enforces same; participates in any union grievance procedures as needed.
Assists in the preparation of the Department's annual report, Division's operating budget and Personnel plans and programs.
Oversees the daily workflow of the Human Resource division.
Facilitates and coaches the constructive and timely distribution of performance evaluations, and implements best practices for same.
Handles disciplines and terminations of employees in a timely manner and in accordance with Department policy or applicable contract.
Oversees the General Municipal Law 207-c benefits program.
Confers with the Chief of Police on confidential matters involving a variety of issues with Department policies, procedures, personnel and training matters.
Collaborates with senior leadership to understand the organization's goals and strategy related to staffing, recruiting and retention.
Reviews and processes special work agreements for non-sworn employees, such as flextime or teleworking agreements.
Plans, leads, develops, coordinates and implements policies, processes, training of civilian employees, initiatives and surveys to support the organization's personnel compliance and strategy needs.
Prepares special reports and manages special projects as required.
Recommends improvement of procedures and policies and solutions to administrative processes; develops new programs for the Department.
Maintains up-to-date knowledge of trends, best practices, regulatory changes and new techniques in human resources, talent management and employment law; applies these knowledges to communicate changes in policy, practice and resources to upper management.
Administers or oversees the administration of human resource programs including, but not limited to: compensation, benefits and leave, disciplinary matters, disputes and investigations, performance and talent management, productivity, recognition and morale, occupational health and safety and training and development.
Conducts research and analysis of organizational trends, including review of reports and metrics from the organization's human resource information system.
Facilitates professional development, training and certification activities for divisional staff.
Coordinates and assists with implementation and organization of strategic planning/goal setting meetings for Command Divisions and follows up quarterly with report outs to the Chief of Police.
Acts as a liaison between Training and other departments for inservice compliance.
Works closely with Accreditation Manager to ensure accreditation compliance.
Assists with budge administration, to include assisting with the creation of fiscal year expenditures for the Human Resource Division, and monthly governance of the Human Resource Division budget.
Assists with other divisions for functions closely related to Human Resources as requested by the Chief of Police, such as assisting with the planning and execution of promotional ceremonies, Academy graduations, community outreach or public forums, or acting as a Department liaison in meetings within City government.
Coordinates with the Onondaga County Department of Facilities for cleaning and maintenance of Police Department office spaces and allocation and reallocation of office space within the Police Department, to include the reporting and follow-up of health and sanitation complaints and building security issues.
FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS
Thorough knowledge of the principles and practices of public administration and collective bargaining agreements, including wages and salaries, employee benefits, performance appraisals and morale.
Thorough knowledge of employment-related laws and regulations.
Good knowledge of the principles and practices of personnel administration and interviewing techniques.
Good knowledge of the principles and practices of supervision, coaching and counseling employees.
Good knowledge of best practices and principles of supervision for sworn and non-sworn professionals.
Good knowledge of City, State and Federal legislation as it affects public administration.
Good knowledge of General Municipal Law 207-c.
Good knowledge of the principles and practices of budget preparation and administration.
Ability to supervise and effectively manage and coordinate the work flow of a small staff within the Division, including sworn and non-sworn personnel.
Ability to express oneself clearly and concisely, both verbally and in writing.
Ability to compose, maintain and interpret a variety of written material.
Ability to deal effectively with technical personnel, government officials, elected officials and the public on all matters related to the Department's responsibility.
Proficiency with Microsoft Office Suite or related software.
Proficiency with the organization's HRIS and talent management systems, PeopleSoft and KRONOS.
Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with a Master's degree in business administration, public administration or a closely related field and four (4) years of professional-level work experience, or its part-time equivalent, in personnel administration, business administration or public administration; or,
Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with a Bachelor's degree in business administration, public administration or a closely related field and five (5) years of professional-level work experience, or its part-time equivalent, in personnel administration, business administration or public administration; or,
Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with an Associate's degree in business administration, public administration or a closely related field and seven (7) years of professional-level work experience, or its part-time equivalent, in personnel administration, business administration or public administration.
10/2020 Date of Original Composition