ADMINISTRATIVE OFFICER (DEPARTMENT OF CHILDREN & FAMILY SERVICES)

43030

(Competitive)


DISTINGUISHING FEATURES OF THE CLASS


The work involves responsibility for ( ) An employee in this class works under the direct supervision of the Commissioner of Children & Family Services. An employee in this class may exercise supervision over ( ) (or does not supervise). Does related work as required.


TYPICAL WORK ACTIVITIES


Performs management studies to analyze work flow, file maintenance, record and data keeping systems, reporting procedures and related activities in order to develop and implement model systems which will improve the overall operation of the department.

Monitors department budget and purchasing status to review expenditures, maintains control over surpluses and shortages, recommends transfers to cover shortages and to discern potential budgeting problems in order to provide effective budget management for the Department.

Manages contracts and budgets for Department of Children & Family Services funded programs.

Analyzes the Department's current and future data processing needs and develops ideas and systems to effectively and economically eliminate problems and inefficiencies and to organize and routinize procedural, recordkeeping and information systems.

Assists in the preparation of the Department's annual report and operating budget.

Researches, compiles and edits written reports and memoranda.

Oversees front desk operations for all Department of Children & Family Services areas.

Maintains policy and process for handling client and community complaints.

Assists the Commissioner and Department directors in compliance with regulations and audits.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS


Thorough knowledge of the principles and practices of modern management, particularly in the areas of personnel and office management.

Thorough knowledge of the principles and practices of public administration, inclusive of administrative, management and planning techniques.

Good knowledge of the New York State Office of Children & Family Services' (OCFS) Juvenile Detention Regulations, OCFS Child Welfare Regulations, Youth Bureau Regulations and rules and regulations related to Children's Mental Health Services that the Department provides.

Good knowledge of the principles and practices of budget management and preparation.

Good knowledge of the principles and practices of supervision.

Working knowledge of County and departmental organizations, policies and procedures.

Ability to analyze working situations, procedures and data processing systems, and to recommend appropriate solutions and improvements.

Ability to identify and solve budgetary problems.

Ability to compile and carry out assignments with minimum instructions, often under conditions where there is no available precedent.

Ability to express oneself clearly and concisely, both orally and in writing.

Ability to delegate responsibilities and to plan, organize and coordinate the work of subordinates.

MINIMUM QUALIFICATIONS


Open Competitive:

  1. Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with a Bachelor's degree in business, organizational management, public administration or criminal justice administration and five (5) years of full-time, or its part-time equivalent, administrative experience and five (5) years of supervisory experience in a social services agency.



12/2019 Date of Original Composition