ADMINISTRATIVE OFFICER (PURCHASE) 05470
DISTINGUISHING FEATURES OF THE CLASS
The work involves responsibility for providing staff assistance by coordinating policy and procedures and to ensure uniformity in providing staff services related to the budget and fiscal processes, purchasing, personnel administration, work processing, and office management. Work is carried out in accordance with policies and directives set by the Assistant Director. Supervision is exercised over subordinate employees. Does related work as required.
TYPICAL WORK ACTIVITIES
Monitors and evaluates revenue trends, forecasts and accurately projects income and expenditures.
Carries out a system to monitor requisitions and expenditures.
Monitors purchase procedures to ensure adequate safeguards exist to prevent waste and duplication.
Reviews and revises departmental procedures to enhance communication and ensure accountability.
Analyzes financial data to ensure all fiscal operations are conducted at optimal levels of efficiency.
Supervises a small number of professional and paraprofessional staff engaged in carrying out the aforementioned activities as well as data gathering and cost benefit analyses.
Works with other departmental administrators regarding goal and objective setting and evaluating overall departmental performance.
FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS
Thorough knowledge of principles and practices of management and administration.
Good knowledge of budgetary principles and practices.
Good knowledge of procurement principles and practices.
Good knowledge of principles and practices of supervision.
Good knowledge of principles and practices of public administration.
Ability to read and analyze data and draw conclusions.
Ability to organize and present ideas and recommendations clearly both orally and in writing.
Ability to supervise in a manner conducive to full performance and high morale.
Graduation from a regionally accredited or New York State registered
college or university with a baccalaureate degree and two (2) years
of full time professional level work experience, or its part time
equivalent, in management, public administration, or administrative
analysis, at least one (1) year of which must have been in a
supervisory capacity; or,
Six (6) years of full time paraprofessional or professional level
work experience, or its part time equivalent, two (2) years of which
must have been in a professional level capacity as described above;
C) An equivalent combination of training and experience as defined by the limits of (A) and (B).
5/2019 Date of Original Composition