PURCHASING CLERK II 05380

(Competitive)


DISTINGUISHING FEATURES OF THE CLASS


The work involves responsibility for providing paraprofessional support in a centralized purchasing agency and for carrying out, under direct supervision, certain activities relating directly with the procurement of contract equipment, supplies, and materials. This is non-supervisory work distinguished from other clerical positions by responsibility for procurement of commodities in a centralized purchasing agency. Direct supervision is received from an Administrative superior. Does related work as required.


TYPICAL WORK ACTIVITIES


Creates purchase requisitions for all departments, enterprise-wide.

Prepares, processes, checks, and follows up on purchase requisitions.

Verifies purchase requisitions for consistency.

Ensures Purchase and Procurement laws are followed.

Follows up verbally and in writing such matters as delays, damaged goods, incorrect quantities, or goods not meeting specifications.

Operates a personal computer (PC) for filing or obtaining information and performing other clerical duties as required.


FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS


Working knowledge of principles and practices of procurement of equipment, supplies, and materials and the terminology associated with the procurement of these items.

Working knowledge of policies, procurement procedures and rules of a central purchasing agency.

Ability to understand and interpret written material.

Ability to compile narrative and/or numeric data into appropriate format.

Ability to communicate both orally and in writing

Ability to use common office equipment including alphanumeric keyboards and photocopiers.

Ability to work well with tight deadlines

Good working knowledge of Enterprise or associated application systems.

MINIMUM QUALIFICATIONS


Promotion:

Two (2) years of permanent competitive class status in the title of Purchasing Clerk.


Open-Competitive:

Four (4) years of clerical experience with computerized financial management systems, the major portion of which must involve the clerical processing of purchase orders, requisitions, invoices and/or contract releases for the procurement of a variety of commodities.



5/2019 Date of Original Composition