ASSISTANT PURCHASING DIRECTOR (CITY OF SYRACUSE) 05480

(Competitive)



DISTINGUISHING FEATURES OF THE CLASS


This position is responsible for managing a municipal government's purchase and procurement functions. Managerial work involves the oversight, coordination, and evaluation of procurement, payment, and billing services. Management and planning of both capital and operating account funds are included in this purview. In this position, the employee works directly with other financial departments and functions to monitor preparation of the yearly budget. Work also includes support to ensure that Audit requests are completed correctly and in a timely manner and on any relevant technology testing, changes, or upgrades. An employee in this class works under the general direction of the Director of Management and Budget and exercises general supervision over subordinates engaged in carrying out purchasing related activities. Does related work as required.


TYPICAL WORK ACTIVITIES


Implements and evaluates policies and procedures relative, and services.

Conducts analyses of current procedures to find more efficient and cost-effective processes.

Works with Department Heads and other stakeholders to outline and address their purchase and/or billing related needs. Liaises with other municipalities and organizations to determine and establish best practices.

Supervises purchase and procurement staff by performing necessary tasks included, but not limited to, providing instruction to solve problems related to purchase of goods and services, overseeing planning orders for goods and services, as well as supervision of Capital & Grant accounts receivable, accounts payable, and reporting requirements.

Serves as department's systems administrator and participates in development, deployment and maintenance of all online procurement, bill pay, and reporting systems. These systems include web- based procurement, conversion of paper processes to electronic formats, general networking and maintenance, and electronic contract and purchase order management.


FULL PERFORMANCE KNOWLEDGE, SKILL, ABILITIES, AND PERSONAL CHARACTERISTICS


Thorough knowledge of effective procurement principles and practices.

Thorough knowledge of governmental programs operations goals and objectives.

Good knowledge of Principles and Practices of public administration as applied to the procurement process.

Good knowledge of principles and practices of administration.

Good knowledge of principles and practices of supervision.

Ability to gather and analyze program and fiscal information and draw conclusions from that data.

Ability to recognize the implications of present and projected resources in evaluating existing and proposed programs and legislation.

Ability to identify existing and anticipated procurement problems and recommend appropriate solutions.

Ability to supervise a manner conducive to full performance and high morale.

Ability to organize, consolidate, and prepare narrative and tabular information into clear reports.

Ability to support written reports orally at conferences.

Ability to relate well with others in working relationships.

MINIMUM QUALIFICATIONS


A) Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with a baccalaureate degree and five (5) years of professional level work experience, or its part time equivalent, in purchasing, procurement, materials management or contract administration, one (1) year of which must have been in a supervisory capacity, or:

B) Nine (9) years of paraprofessional or professional level work experience, or its part time equivalent, five (5) years of which must have been professional level experience in purchasing, procurement, materials management or contract administration, one (1) year of which must have been in a supervisory capacity, or:


C) An equivalent combination of training and experience as defined by the limits of (A) and (B).



3/2019 Date of Original Composition