SENIOR ADMINISTRATIVE OFFICER (FINANCIAL OPERATIONS) 02925
The work involves responsibility for overseeing a variety of complex, administrative and technical duties in the efficient and effective operation of the department. The work includes the overall responsibility for department budget / fiscal administration and for implementing new procedures and functional areas. Supervision is exercised over a number of professional, clerical and other support staff. Assignments are received from the Deputy Director, and performance is reviewed through weekly meetings and daily communication. A considerable amount of flexibility is allowed for the exercise of independent judgment in implementing and carrying out various plans and programs. Does related work as required.
Recommends and implements the need for new procedures and functional areas (ex: new billing software, capital project division);
Analyzes and audits department procedures, recommends new initiatives that will create efficiencies;
Coordinates with other departments on county wide initiatives;
Develops forecast and budgeting tools;
Reviews budget development;
Manages the transition of new departments into Financial Operations;
Oversees functional Area Managers;
Oversees and maintains budgets for departments; prepares budgets and forecasts;
Oversees and maintains billing for fiscal programs;
Oversee fiscal side of Contract administration;
Supervises the recordkeeping and required fiscal reporting for State and/or federally funded or agency programs by interpreting guidelines, monitoring schedules and reports, and providing advice and guidance;
Analyzes workload to determine optimal departmental structure and assists with reorganization based upon that analysis;
Supervises and participates in the control and preparation of financial records, statements and reports;
Allocates costs and state aid;
Supervises, assigns work to, reviews and evaluates the work of functional area supervisors as well as subordinate clerical, cash office, payment, grants, requisitioning and claiming staff;
Liaises with staff in departments and with state agencies in the performance of fiscal duties;
Reconciles revenue accounts and other financial funds;
Authorizes claim payments, approves reimbursements and expenditures.
Comprehensive knowledge of the principles and practices of modern public budgeting including budget preparation, cost analysis, monitoring and forecasting of expenditures and program evaluation;
Thorough knowledge of governmental programs, operations, goals and objectives;
Ability to recognize the implications of present and projected resources in evaluating existing and proposed programs;
Thorough knowledge of accounting and auditing theories, principles, techniques and procedures. Good knowledge of principles and practices of budget preparation and administration;
Good knowledge of principles and practices of management techniques, procedures and methods. Good knowledge of principles and practices of supervision;
Ability to gather, assemble and analyze facts and draw conclusions;
Ability to express oneself clearly and concisely, both verbally and in writing, and to be able to compose, maintain and interpret a variety of written material;
Ability to plan and supervise the work of staff in a manner conducive to full performance and high morale;
Ability to plan, organize and coordinate the work of subordinates;
Ability to deal effectively with technical personnel, government officials, elected officials and the public on all matters related to the department's responsibility.
Three (3) years of permanent competitive class status as an Administrative Officer (Financial Operations).
A) Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with a Master’s Degree in business administration or public administration or a closely related field and five (5) years of professional level work experience, or its part time equivalent, in personnel administration, business administration or public administration; or,
B) Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with a Baccalaureate Degree in business administration or public administration or a closely related field and seven (7) years of professional level work experience, or its part time equivalent, in personnel administration, business administration or public administration; or,
C) Ten (10) years of paraprofessional or professional level work experience, or its part time equivalent, seven (7) years of which must have been in a professional level capacity in personnel administration, business administration or public administration.
1/2019 Date Written