ADMINISTRATIVE OFFICER (HEALTH) 21535
DISTINGUISHING FEATURES OF THE CLASS
This is a responsible administrative position involving the application of sound management principles and policies to the operation of the Health Department. This position assists the Director of a division of the Health Department in the management and oversight of staff and programs.
An employee in this class manages and reviews current systems and procedures, and recommends additions and/or changes that will have a positive impact upon the department's budget, staffing, accounting and overall departmental operation. Considerable latitude is allowed in carrying out the primary directives of the organization. Assignments are received verbally or in writing from the division Director. Work is reviewed through the submission of written reports and review of operational results. Supervision is exercised over a number of professional and clerical personnel. Does related work as required.
TYPICAL WORK ACTIVITIES
Manages budgets associated with all bureau/division funding sources. Oversees billing and ordering for the bureau/division.
Administers Personnel processes, including time keeping, leave requests and conflict resolution, in consultation with the Director.
Assists with recruiting, screening and interviewing prospective employees.
Supervises, assigns work to, and reviews and evaluates the work of clerical staff.
Oversees and monitors quality improvement and performance management within the bureau/division.
Supports the Department in accreditation, strategic planning, quality improvement and performance management.
Assists in preparing grant or other funding requests and identifies additional funding sources. May assist other agencies in applying for funds to provide program services.
Maintains and assists in the development of policies and procedures related to health assessment, health promotion, disease prevention, billing, treatment, auditing and compliance, depending on assignment.
Ensures maintenance of staff licensure and credentials.
Recruits and supervises interns and volunteers for the bureau/division.
Coordinates all necessary training for staff.
Participates in public health preparedness activities as trained and assigned.
Utilizes appropriate methods for interacting effectively and professionally with persons of all ages and from diverse cultural, socioeconomic, educational, racial and ethnic backgrounds, sexual orientations, lifestyles and physical abilities.
FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS
Good knowledge of the principles and practices of budget preparation and administration.
Good knowledge of the principles and practices of management techniques, methods and procedures.
Good knowledge of the principles and practices of Public Health program administration.
Good knowledge of current public health issues, problems and concerns existing in the community.
Good knowledge of Agency program operations, goals and objectives.
Ability to effectively plan, assign and supervise the work of staff in a manner conducive to full performance and high morale.
Ability to gather, read and analyze data, and draw conclusions.
Ability to organize and present ideas and recommendations clearly and concisely, both verbally and in writing.
A. Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with a Master's degree in public health, public administration or a closely related field and three (3) years of professional-level work experience, or its part‑time equivalent, in public administration or public health; or,
B. Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with a Bachelor's degree in public health, public administration or a closely related field and five (5) years of professional-level work experience, or its part-time equivalent, in public administration or public health.
12/2017 Date of Original Composition