The work involves responsibility for acquiring, controlling, preserving, making available and promoting use of archival records in a public library. An employee in this class formulates policies and procedures related to the special collection. The Archivist/Librarian reports directly to the Library Director and has wide latitude to perform work independently. An employee in this class supervises both professional and clerical library staff. Does related work as required.



Develops and maintains institutional records;

Maintains and manages library archives, photographs, and rare books;

Manages archival processing, research and reference;

Creates exhibitions;

Provides reference services and assistance for users needing archival materials;

Assesses users’ needs;

Classifies and catalogs print, media, software and other materials;

Develops and maintains special files, bibliographies, collections and resources;

Develops and implements guidelines, standards, policies and procedures relating to the maintenance of the collection;

Resolves patron complaints using independent judgment;

Interprets library policies and procedures to the public;

Acts as principal liaison with local history and genealogy groups;

Supervises, evaluates and assigns duties to volunteers and professional and clerical staff;

Prepares grant applications;

Assists in preparation, monitoring and administration of program budget;

Plans, coordinates, and conducts public awareness events, programs, tours and classes;

Prepares a variety or oral and written reports and materials;

May be responsible for library facility or unit of library facility and security of building;

Meets with citizens, special interest groups, and other committees;

Monitors new developments within the archival profession, incorporates new developments into programs and services;

Keeps informed of professional developments through participation in professional organizations, system meetings, workshops, continuing education courses and reading professional materials;

Operates and assists with maintenance of computer, microform and other equipment.



Good knowledge of collection development principles.

Good knowledge of principles and practices of archival and local history cataloging, preservation and organization.

Good knowledge of theory, principles and practices of library services, organization and procedures.

Customer service skills.

Ability to use technology – computer, microfilm machines, etc.

Ability to train, plan, direct and evaluate the work of staff and volunteers.

Ability to communicate effectively both orally and in writing.

Ability to interpret policies

Ability to supervise subordinates in a manner conducive to full performance and high morale.

Physical condition commensurate with the demands of the position.



Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with a Master’s Degree in Library Science and two (2) years of work experience, or its part-time equivalent, in reference, local history, or archival management in a library setting.

NOTE: Candidates must possess a valid New York State Public Librarian's Professional Certificate from the New York State Education Department.


09/2007 Date Written