The work involves responsibility for analyzing, evaluating and developing specific recommendations with respect to program efficiency and effectiveness as it relates to formal bid process and procurement of professional services, insurance, utilities and related commodities. An employee in this class evaluates, reviews and recommends statements of responsibility, goals, objectives, organizational charts, job descriptions and other relevant functional information to determine duties and responsibilities of department employees and work teams as a means of improving operational efficiency. Work is performed under general supervision in accordance with outlined policies and procedures allowing for the exercise of independent judgment in planning and carrying out the details of the work. Supervision is exercised over Purchasing Department staff. Does related work as required.



Makes recommendations to supervisors with respect to program efficiency and effectiveness as it relates to formal bid process and procurement of professional services, insurance, utilities and related commodities.

Analyze market conditions with respect to insurance and utilities by researching current Federal and local trade publications on a monthly basis to determine pricing trends and regulatory statutes allowing for effective contract solicitation.

Assists the Department Head in review of all request for bids and proposals; recommends and implements changes to these requests through direct contact with requesting Department Head and related personnel.

Acts as a departmental liaison with various City Departments to insure contract specifications are complete, competitive and non-restrictive.

Researches impact of state and municipal laws with respect to department functions and procurement processes; works closely with City Law Department with regard to legal interpretations on specific projects or work processes.

Analyzes and establishes work measurement programs and team structure as well as clerical work flow involved with formal bid procedures.

Recommends and administers work simplification programs in these and all other work systems. Continually updates and administers City inventory control procedures.

Recommends and implements reorganization of work teams and their work loads for optimum efficiency.

Prepares annual report for submission to Mayor and any related departmental budgetary reports as well as studies and follow-up reports on effectiveness of any implemented procedural changes.



Thorough knowledge of principles and practices of Purchasing and Materials Management.

Good knowledge of effective organizational and management principles and practices in government and professional techniques and trends and developments in the field of management analysis..

Good knowledge of pertinent laws, rules, regulations and procedures affecting public service in local governments.

Good knowledge of procedures and methods related to purchasing.

Good knowledge of principles and practices of administrative analysis.

Good knowledge of the principles and practices of supervision.

Working knowledge of pertinent laws, regulations and procedures affecting commercial liability insurance.

Working knowledge of Municipal Utilities and the local and Federal statutes that regulate them.

Ability to collect, evaluate, and draw logical conclusions from data.

Ability to comprehend and compose written material.

Ability to relate well with others in working relationships.

Physical condition commensurate with the demands of the position.








Two (2) years of permanent competitive class status in the title of Purchasing Analyst II.


Open Competitive:

A. Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with a Bachelor’s Degree or higher and four (4) years of professional level work experience in Purchasing or Materials Management; or,


B. Eight (8) years of full-time paraprofessional or professional level work experience, or its part-time equivalent, of which four (4) years must have been professional level work experience in Purchasing or Materials Management.


10/98 Date of Original Composition