DISTINGUISHING FEATURES OF THE CLASS
Manages the activities of multiple units within a large centralized payroll department in carrying out responsibility for payroll preparation/processing and one or more related responsibilities such as tax reporting, benefits-records administration, or payroll systems maintenance. The employee manages regional or sectional payroll and related activities in an organization that has multiple stand-alone payrolls reporting to a centralized payroll authority; however, governmental accounting is not a normal function of this position. Work is performed under the general supervision of an administrative superior with a considerable amount of leeway for the exercise of independent judgment in fulfilling work assignments. Supervision is exercised over a large number of payroll staff. Does related work as required.
TYPICAL WORK ACTIVITIES
Under the direction of the Commissioner or other administrative superior, directs payroll operations and administration for a large municipality.
Manages the operations of the Payroll Division within the department to ensure timely and accurate payroll production and reporting.
Implements improved automation to maximize payroll productivity and quality, conducting special studies as required.
Conducts ongoing review and maintenance of various payroll databases.
Manages quarterly and year-end activities including wage reconciliation and W-2 production.
Prepares and distributes communication to departments and staff for changes to payroll policies and procedures.
Oversees the production and maintenance of payroll training and job aids.
Supervises and evaluates payroll staff in the performance of their duties.
Works with the necessary departments to provide accurate payroll accounting files to the general ledger and make accurate disbursements to third party vendors.
Works with the Personnel Administration, Employee Relations, and Employee Benefits divisions to integrate data and ensure best overall organizational practices.
FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS
Thorough knowledge of Human Resource Information Systems (HRIS) and/or automated payroll systems.
Thorough knowledge of the principles and practices of payroll operations and administration.
Good knowledge of all applicable state and federal rules, regulations and laws related to payroll administration.
Good knowledge of computer applications such as spreadsheets, word processing, email, and database software.
Good knowledge of benefit programs.
Good knowledge of standard and special deductions.
Ability to communicate effectively both orally and in writing.
Ability to identify, analyze and resolve complex issues.
Ability to identify future issues, risks and opportunities as they relate to payroll operations and administration.
Ability to assess implications of policy decisions for payroll.
Ability to establish and maintain effective working relationships.
Ability to instruct subordinates and departmental representatives in program procedures.
Ability to supervise, plan, coordinate and evaluate the work of subordinates and ensure completion of assigned tasks.
A) Graduation from a regionally accredited or New York State registered college or university with a Master’s Degree in Accounting, Finance, Business Administration, or a closely related field, and four (4) years professional level work experience, or its part time equivalent, in a supervisory capacity having the overall responsibility of an automated payroll system which included the development, testing and modification of the system; or,
B) Graduation from a regionally accredited or New York State registered college or university with a Bachelor’s Degree in Accounting, Finance, Business Administration, or a closely related field, and six (6) years professional level work experience, or its part time equivalent, in a supervisory capacity having the overall responsibility of an automated payroll system which included the development, testing and modification of the system