( Non−Competitive )


      The work involves responsibility for overseeing the operation and adjustment of digital printers/copiers, offset printing presses and associated equipment in the preparation of forms, letterheads, brochures, booklets and other materials as well as participating in the more difficult, high volume, production assignments. An employee in this class is expected to maintain positive customer relationships; contribute to a team culture built on pride in workmanship and service; and recommend service improvements to their supervisor. Work is performed under the general direction of a Reproduction Services Supervisor. Supervision may be exercised over the work of Duplicating Machine Operators I and other subordinate personnel. Does related work as required.


      Operates offset duplicating machines and related equipment in completing the more difficult duplicating assignments.

      Assigns work and instructs subordinate operators in the more routine duplicating processes and inspects finished work.

      Receives requisitions and fills orders for printing work such as forms, pamphlets, reports, bulletins and related material.

      Plans and schedules the flow of work through a moderately large duplicating unit.

      Performs minor editing of various files to provide proper formatting for printing and alignment.

      Works with department personnel in selecting the method of duplication, style and size of type and grade of paper used in particular job.

      Cleans, lubricates and makes minor repairs to equipment.

      Keeps informed of new developments in the printing/duplicating field to advise leadership on the purchase and replacement of equipment.

      Maintains and makes adjustments to machines and equipment as required.

      Plans, lays out and prepares plates by cleaning, drying, and sensitizing grained metal plates for pre−sensitized paper and burns image in from a negative.

      Operates and participates in the operation of offset and other digital printing/duplicating machines and auxiliary equipment (e.g. trimmers, folders, sealers, binders etc.).

      Cuts out and pastes up or otherwise assembles and makes composites of printed or previously prepared materials for reproduction.

      Assists in the processing of incoming job requests to ensure the customer gets what they need and an appropriate, accurate bill is provided.

      Prepares correspondence and reports as required.


      Thorough knowledge of the operation of offset and other digital printing/duplicating machines and related equipment.

      Good knowledge of duplicating tools techniques and terminology.

      Good knowledge of printing inks, papers and other materials.

      Good knowledge of the composition and layout of duplicating work.

      Ability to operate duplication machines and peripheral equipment.

      Ability to make minor adjustments and repairs of duplicating and related equipment.

      Ability to understand and follow detailed oral and written directions.

      Ability to lift up to 30 lbs. and operate palate moving machines.

      Manual dexterity, industry and dependability, good hand and eye coordination.

      Determine work priorities and schedule work; expedite workflow.

      Maintain an inventory of paper and supplies.

      Assist other Print Shop staff with printing, collating, binding and distribution materials.

      Diagnose malfunctions and perform maintenance on duplication machines.

      Operate a variety of other equipment such as paper cutting, binding, folding, preserving and collating machines.

      Perform other basic tasks as assigned.




One year of permanent non-competitive class status as a Duplicating Machine Operator I.


Open Competitive:

  1. Completion of a specialized training course from a regionally accredited or New York State registered college, university, business school, trade school or high school in printing, offset lithography, or a similar course covering the use and operation of offset process duplicating equipment, and one (1) year of work experience, or its part time equivalent, in the operation of offset duplicating equipment; OR,
  2. Twelve (12) months of work experience, or its part time equivalent, working with printers, printing peripherals or similar equipment.


12/2021 Revised