DIRECTOR OF GRANTS MANAGEMENT                                                                                                          03000

                                                                                                                                                                                                                                       (Competitive)

 

DISTINGUISHING FEATURES OF THE CLASS

            Work involves responsibility for performing administrative duties involving responsibility for planning, directing and supervising all activities of the Grants Management Unit of the Sheriff’s Office. The work involves establishment of fiscal and program management policies which affect and are affected by personnel, budgetary, operational and administrative policies of the Sheriffs Office and various other County departments individually and collectively. Final responsibility is assumed for the accuracy, completeness and relevance of all fiscal reports submitted to granting agencies for disbursement of all grant funds through payroll, sub-grant vouchers, purchase of supplies and equipment reimbursement of other Sheriff’s accounts, or any other appropriate format for the receipt, recording and appropriate deposit of all funds received. The position is supervised by the Deputy Sheriff Chief (Civil), with administrative supervision over clerical employees involved in accounting and grants management. Does related work as required.

TYPICAL WORK ACTIVITIES

            Provides administrative supervision of all functions of the Grants Management Unit, which includes

the maintenance of various and complex accounting records related to programs funded by Federal and State grants.

Prepares required financial reports for Federal and State funding sources.

Coordinates financial audits performed by contracted audit firms and granting agencies and audits performed by sub-granting agencies.

Acts as liaison with other units for preparation, review, monitoring and administration of program budgets and expenditures.

Purchases equipment and supplies for sub-grant programs, in compliance with mandated regulations from New York State, Onondaga County and funding sources.

Acts as a liaison with State, Federal and local agencies regarding reporting requirements and program definition.

Maintains Management Information Systems involving the collection and maintenance of programmatic data and the determination and verification of program eligibility.

  Establishes internal reporting requirements in order that Grants Management Unit staff is insured of adequate information for fulfillment of responsibility.

  Acts as a liaison with senior supervisors, to recommend policies and procedures for the management and administration of grant program funds.

  Prepares and participates with the other members of the senior staff, in confidential meetings with the Director of Federal and State Aid, to formulate policies and procedures for administration and operation.

Responsible for the financial management of City, Federal and State grants.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES, AND PERSONAL CHARACTERISTICS

            Good knowledge of principles and practices of program planning, development and operations and the ability to relate that knowledge to the fiscal management and administration of program funds.

            Good knowledge of the principles and practices of financial management and administration, as they relate to effective utilization of personnel and resources in efficient grants management.

            Good knowledge of financial and administrative controls as they relate to the policy development of effective grant program operations.

            Working knowledge of State and Federal financial reporting requirements and procedures as they pertain to the fiscal management of grant programs.

            Ability to direct and supervise the daily activities and subordinates.

            Ability to deal effectively with others.

      MINIMUM QUALIFICATIONS

A)  Graduation from a regionally accredited or New York State registered college or university with a Bachelor’s degree and five (5) years of professional-level work experience, or its part-time equivalent, which must have involved financial and budget management, personnel and payroll administration and contract administration, three (3) years of which must have been in a supervisory capacity; or,

B)  Nine (9) years of paraprofessional level work experience, or its part time equivalent, five (5) years of which must have involved financial and budget management, personnel and payroll administration and contract administration, three (3) years of which must have been in a supervisory capacity;, or,

NOTE:

            Successful completion of graduate semester credit hours from a regionally accredited or New York State registered college or university in public administration, business administration, or personnel or employee relations may be substituted for the above non-supervisory experience as follows: Thirty (30) semester credit hours equals one (1) year; sixty (60) semester credit equals two (2) years.

 

 

03/2023 Revised