DISTINGUISHING FEATURES OF THE CLASS
The work involves responsibility for performing a wide variety of tasks related to monitoring, maintaining and protecting the sustainable health and physical preservation of a portfolio of public housing properties owned and managed by the Syracuse Housing Authority (SHA). Under the general supervision of Central Administration, the employee is responsible for the oversight of property facilities monitoring. The Asset Manager advises and works closely with the Housing Property Managers assigned to each housing development to identify the physical facility, energy efficiency, green technology, sustainability, and capital preservation performance goals for each property, to establish systems to monitor performance against those goals and to ensure that Housing Property Managers meet their responsibilities in fulfilling their property management obligations. Employees in this class may supervise a small number of professional, paraprofessional and/or support clerical employees engaged in administrative analysis work. Certain assignments made to employees in this class will require reasonable access to transportation to meet field work requirements made in the ordinary course of business in a timely and efficient manner. Does related work as required.
TYPICAL WORK ACTIVITIES
Identifies performance goals for individual public housing developments in terms of management responsibilities, facilities operations, physical plant security, physical condition, energy efficiency projects, green infrastructure, facilities improvement and maintenance, and long range capital needs.
Develops and maintains systems to monitor performance of assigned properties relative to identified operational goals including adequate maintenance of the physical condition of the property, compliance with local building, property, and infrastructure codes and regulations, management practices consistent with HUD requirements, compliance with proper record−keeping and reporting requirements, and compliance with ADA, Reasonable Accommodation Section 504, and Fair Housing/Equal Opportunity requirements.
Develops property management plans, preventive maintenance plans, and management monitoring schedules for all assigned properties to ensure compliance with regulatory requirements and performance goals.
Performs physical inspections and reviews to monitor properties for compliance with goals and regulations; may discover violations through less formal sources such as reports from property residents, information provided by a state or local government entity such as social service agency or complaints from neighborhood organizations.
Works with Housing Property Managers in developing systems necessary to report on property performance according to the identified schedule.
Conducts regular meetings with Housing Property Managers to review capital expenses for each property and determine any property improvement needs.
Works with Housing Property Managers in the development of a preventive maintenance program and monitors program implementation by reviewing maintenance documentation and conducting inspections; visits sites annually, or more often if needed, to inspect exteriors, common areas and unit interiors.
Monitors and assures compliance with the reporting requirements of HUD or any other regulatory and funding sources as outlined in the regulatory agreements with those entities.
FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS
Thorough knowledge of the purposes, principles, terminology and practices employed in the property management of capital assets, and the analysis and planning skills needed for its implementation.
Thorough knowledge of the principles and practices of housing management and rehabilitation.
Good knowledge of the principles and practices of supervision.
Working knowledge of the principles of capital budget analysis and the quantitative and qualitative methods of such financial analysis.
Working knowledge of HUD rules and regulations.
Working knowledge of the policies, rules and regulations of SHA
Ability to plan, organize and supervise the work of others including training and performance evaluations.
Ability to establish and maintain effective working relationships with a wide variety of people including elderly, disabled and low income tenants, members of the public, contractors and professional colleagues.
Ability to conduct inspections of assigned properties.
Ability to communicate effectively, both orally and in writing.
Ability to read, write and interpret documents of a technical nature.
Ability to prepare clear and concise reports and correspondence.
Ability to identify and analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Ability to organize, meet schedules and time lines and work independently in an environment of frequent interruptions.
Two (2) years of permanent competitive class status in the title of Facilities Engineer.
Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with a baccalaureate degree in public or business administration, operational management, or one of the following engineering fields: Civil, Mechanical, Structural, Architecture, Construction Management, Construction Technology or a closely related field and three (3) years of professional level work experience, or its part time equivalent, in residential property management, physical asset management, contract administration, or housing development or rehabilitation, two (2) years of which must have been in an administrative or supervisory capacity; or,
Seven (7) years of professional level work experience, or its part time equivalent, in residential property management, physical asset management, contract administration, or housing development or rehabilitation, two (2) years of which must have been in an administrative or supervisory capacity; or,
C). An equivalent combination of training and experience as described by the limits of (A) and (B) above.