DISTINGUISHING FEATURES OF THE CLASS

The Director ensures the efficient administration and operation of the student registration and assignment process in accordance with Board of Education, student assignment policy and applicable federal laws and regulations. The Director provides guidance and leadership for the Student Registration staff in ensuring the timely and appropriate registration and placement of all students. The Director ensures that Student Registration is a resource for parents regarding programs and services; and will provide information and resources regarding parental options. The incumbent must be able to lead his/her staff while maintaining the major focus of the department, compliance with set policies and procedures and customer satisfaction. The position requires an analytical and innovative person who will continually improve the student registration and placement process. The Director must be committed to the student registration process and to fair and equitable treatment of all students and families. Does related work as required.

TYPICAL WORK ACTIVITIES

Oversee the registration and assignment of new students as well as student transfer requests to ensure that school capacities are aligned with state, federal and local contractual obligations.
Direct, coordinate, and evaluate the activities of the student registration personnel, as well as coordinate the work of all staff assigned to Student Registration who may not be direct reports.
Responsible for implementing student registration and placement procedures which are in compliance with policies and protocols.
Work to increase effective, meaningful and productive communication between parent and school staff particularly as it relates to school options.
Assist in the determination of school capacities and the allocation of seats in all schools and programs.
Manage the Student Registration budget and maintain accurate records necessary for short and long-term planning.
Coordinate local community forums, conferences and advisory meetings concerning, but not limited to, student assignment and school options. Represent the institution at community and local school events that will foster agency and community support services for the students and families.
Recruit, hire, train, and terminate departmental personnel.
Plan, administer, and control budgets, maintain financial records, and produce financial reports.
Establish operational policies and procedures and make any necessary modifications, based on analysis of operations, demographics, and other research information.
Confer with the Student Registration staff and school personnel regarding families, parent needs, referral systems and social service resources.
Assume any other duties as may from time to time be delegated by the Chief of Staff.
All administrative actions must be in concert with the mission statement, beliefs, objectives and parameters found in the strategic plan.
Continue to research and develop to create the infrastructure to support a high-volume, customer oriented Student Registration.
Work closely with various departments and school-site personnel to ensure efficient Student Registration.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

Knowledge of student registration procedures.
Strong organizational skills.
Strong conflict resolution skills.
Ability to manage a diverse student assignment team that will, at several times, face high-pressure situations involving a high-volume of community interactions.
Ability to plan and supervise the work of subordinates.
Ability to establish and maintain effective working relationships.
Ability to prepare detailed and concise reports.
Ability to analyze data and draw logical conclusions.
Ability to communicate effectively, both orally and in writing.
Ability to work with students and families from culturally diverse backgrounds.
Knowledge of the parental transfer options under the federal No Child Left Behind (NCLB) regulations.
Knowledge of the New York State educational system and relevant resources.
Knowledge of Stanley B. McKinney Act outlining the educational rights of homeless children; No Child Left Behind Act (NCLB); Title I, English Language Learners (ELL), Immigrant, Special Education, and Early Childhood programs and/or other federal and state regulations or services.

MINIMUM QUALIFICATIONS

Graduation from a regionally accredited or New York State registered College or University with baccalaureate degree or higher in Education, Business or Psychology and three (3) years of *administrative level work experience or its part-time equivalent.

*Administrative work experience is defined as responsible direction and control of an identifiable organizational unit or program; in addition to the supervision of work groups, an administrator is involved in planning, resource allocation, program evaluation and policy formulation. Experience performing specialized functions or “staff activities” such as budgeting, finance, administrative analysis or personnel, which do not involve the aforementioned responsibilities, are not considered qualifying administration experience.

11/2012 Date of Original Composition