ASSISTANT DIRECTOR OF FISCAL SERVICES (SYRACUSE CITY SCHOOLS) 02555
(Competitive)
DISTINGUISHING
FEATURES OF THE CLASS
The work involves responsibility
for assisting Directors and Administrators of the Syracuse City
Schools with the organization and planning of accounting and fiscal
matters for the district. The employee in this classification
assists in the coordination process by analyzing budget projections
and forecasts against the budgeted expenditures to ensure that
anticipated needs are met. The Assistant Director will represent the
Director in his/her absence. This individual will ensure strategic
initiatives are implemented to improve the efficiency of procedures.
Work duties include supporting education administrators in the
control of fiscal expenditures through efficient management
compliant with federal, state, and local laws and guidelines. Work
is performed independently with work being reviewed through
conferences and written and oral reports. Considerable latitude is
allowed for the exercise of independent judgment in all areas of
concern within established guidelines and policies of the City
School District and State Education Department An employee in this
class exercises supervision over a number of support
paraprofessional and clerical staff. Does related work as
required.
TYPICAL WORK ACTIVITIES
Assists the
Director in planning, preparing, controlling and administering the
Syracuse City School District’s budget
Coordinates
continuous improvement and collaboration with local government
agencies to ensure efficient and effective operations in compliance
with applicable regulations.
Coordinates and supervises the
work of professional staff in reviewing requests, analyzing
operations, controlling budgets and preparing reports.
Develops
strategies to minimize or accommodate the impact of current year
spending within the State budget.
Analyzes
and forecasts spending on goods and services relative to budget and
submits reports and recommendations to superiors monthly.
Assists
with departmental initiatives designed to improve efficiency and
cost effectiveness of services; assists with departmental
reallocations of resources upon request.
Provides support to
administrators by recommending alternative means and availability of
resources to meet long-range needs.
Participates in district
management team meetings that deal with the formulation of school
district fiscal policy.
Makes proposals of allocation of
resources in accordance with priorities, needs and
consequences.
Supervises and compiles studies and cost
analyses.
Assists in the organization and preparation of the
goods and services budget for a fiscal year, meeting with
administrators to revise or finalize projected expenditures, cuts or
revisions.
Identifies
and reports spending recommendations to maximize aid and minimize
cost to administrators.
Reviews procedures and processes and
makes recommendations for changes to improve efficiency and cost
control.
Recommends and coordinates the preparation of special
reports, studies and analyses as needed.
FULL PERFORMANCE
KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS
Thorough
knowledge of the principles and practices of modern public education
budgeting including budget preparation, cost analysis, monitoring
and forecasting of expenditures and program evaluation.
Thorough
knowledge of the educational programs, operations, goals and
objectives of the District.
Good knowledge of the principles
and practices of public administration Good knowledge of the
principles and practices of supervision.
Good knowledge of the
techniques and methods used in productivity measurement, information
systems design and data gathering techniques.
Working knowledge
of the laws, rules and regulations that govern the operation of a
public education system in a large city that may impact and effect
budgetary expenditures and procurement of goods and services.
Ability to gather and analyze program and fiscal information
and draw logical conclusions.
Ability to express ideas clearly
and concisely and to prepare reports of studies and budget analyses
for use in the budget, accounting, and audit processes.
Ability
to review, analyze and make recommendations on financial constraint
issues.
Ability to identify existing and anticipated budget
problems and recommend appropriate solutions.
Ability to
support written reports orally at conferences.
Ability to
relate well with others in working relationships.
MINIMUM
QUALIFICATIONS
Promotion:
One (1) year of permanent
competitive class status as a Budget Analyst III or two (2) years of
permanent competitive class status as a Budget Analyst II.
Open-Competitive
A. Graduation from a regionally
accredited college or university of one accredited by the New York
State Board of Regents to grant degrees with a baccalaureate degree
and three (3) years of professional level work experience, or its
part-time equivalent, in budget administration; financial
administration, personnel or organization management; program
planning or development in government, of which one (1) year must
have been in a supervisory capacity in financial administration,
budget administration; or budget analysis, or,
B. Seven (7)
years of paraprofessional or professional level work experience, or
its part-time equivalent, in budget administration; financial
administration; personnel or organization management; program
planning and development in government; or in business organization
and methods planning; three (3) years of which must have been in a
professional level capacity including one (1) year in a supervisory
capacity in financial administration, budget administration; or
budget analysis; or,
C An equivalent combination of training
and experience as defined by the limits of A. and B.
NOTE:
Successful completion of graduate semester hours in finance,
economics, accounting, public administration, business
administration, or a closely related field from a regionally
accredited college or university or one accredited by the New York
State Board of Regents to grant degrees may be substituted for work
experience as follows: Thirty (30) graduate semester hours is
equivalent to one (1) year of non-supervisory work experience; Sixty
(60) graduate semester hours is equivalent to two (2) years of
non-supervisory work experience.
02/2012 Revised