ASSISTANT DIRECTOR OF FISCAL SERVICES (SYRACUSE CITY SCHOOLS) 02555

(Competitive)

DISTINGUISHING FEATURES OF THE CLASS

The work involves responsibility for assisting Directors and Administrators of the Syracuse City Schools with the organization and planning of accounting and fiscal matters for the district. The employee in this classification assists in the coordination process by analyzing budget projections and forecasts against the budgeted expenditures to ensure that anticipated needs are met. The Assistant Director will represent the Director in his/her absence. This individual will ensure strategic initiatives are implemented to improve the efficiency of procedures. Work duties include supporting education administrators in the control of fiscal expenditures through efficient management compliant with federal, state, and local laws and guidelines. Work is performed independently with work being reviewed through conferences and written and oral reports. Considerable latitude is allowed for the exercise of independent judgment in all areas of concern within established guidelines and policies of the City School District and State Education Department An employee in this class exercises supervision over a number of support paraprofessional and clerical staff. Does related work as required.

TYPICAL WORK ACTIVITIES

Assists the Director in planning, preparing, controlling and administering the Syracuse City School District’s budget

Coordinates continuous improvement and collaboration with local government agencies to ensure efficient and effective operations in compliance with applicable regulations.
Coordinates and supervises the work of professional staff in reviewing requests, analyzing operations, controlling budgets and preparing reports.
Develops strategies to minimize or accommodate the impact of current year spending within the State budget.

Analyzes and forecasts spending on goods and services relative to budget and submits reports and recommendations to superiors monthly.
Assists with departmental initiatives designed to improve efficiency and cost effectiveness of services; assists with departmental reallocations of resources upon request.
Provides support to administrators by recommending alternative means and availability of resources to meet long-range needs.
Participates in district management team meetings that deal with the formulation of school district fiscal policy.
Makes proposals of allocation of resources in accordance with priorities, needs and consequences.
Supervises and compiles studies and cost analyses.
Assists in the organization and preparation of the goods and services budget for a fiscal year, meeting with administrators to revise or finalize projected expenditures, cuts or revisions.

Identifies and reports spending recommendations to maximize aid and minimize cost to administrators.
Reviews procedures and processes and makes recommendations for changes to improve efficiency and cost control.
Recommends and coordinates the preparation of special reports, studies and analyses as needed.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

Thorough knowledge of the principles and practices of modern public education budgeting including budget preparation, cost analysis, monitoring and forecasting of expenditures and program evaluation.
Thorough knowledge of the educational programs, operations, goals and objectives of the District.
Good knowledge of the principles and practices of public administration Good knowledge of the principles and practices of supervision.
Good knowledge of the techniques and methods used in productivity measurement, information systems design and data gathering techniques.
Working knowledge of the laws, rules and regulations that govern the operation of a public education system in a large city that may impact and effect budgetary expenditures and procurement of goods and services.
Ability to gather and analyze program and fiscal information and draw logical conclusions.
Ability to express ideas clearly and concisely and to prepare reports of studies and budget analyses for use in the budget, accounting, and audit processes.
Ability to review, analyze and make recommendations on financial constraint issues.
Ability to identify existing and anticipated budget problems and recommend appropriate solutions.
Ability to support written reports orally at conferences.
Ability to relate well with others in working relationships.

MINIMUM QUALIFICATIONS

Promotion:
One (1) year of permanent competitive class status as a Budget Analyst III or two (2) years of permanent competitive class status as a Budget Analyst II.

Open-Competitive

A. Graduation from a regionally accredited college or university of one accredited by the New York State Board of Regents to grant degrees with a baccalaureate degree and three (3) years of professional level work experience, or its part-time equivalent, in budget administration; financial administration, personnel or organization management; program planning or development in government, of which one (1) year must have been in a supervisory capacity in financial administration, budget administration; or budget analysis, or,
B. Seven (7) years of paraprofessional or professional level work experience, or its part-time equivalent, in budget administration; financial administration; personnel or organization management; program planning and development in government; or in business organization and methods planning; three (3) years of which must have been in a professional level capacity including one (1) year in a supervisory capacity in financial administration, budget administration; or budget analysis; or,
C An equivalent combination of training and experience as defined by the limits of A. and B.

NOTE: Successful completion of graduate semester hours in finance, economics, accounting, public administration, business administration, or a closely related field from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees may be substituted for work experience as follows: Thirty (30) graduate semester hours is equivalent to one (1) year of non-supervisory work experience; Sixty (60) graduate semester hours is equivalent to two (2) years of non-supervisory work experience.

02/2012 Revised