This is specialized clerical work involving responsibility for the preparation of payrolls for departments of a municipality; the maintenance of payroll accounts and the preparation of various payroll reports in accordance with prescribed standards and procedures. Under supervision of an administrator, an employee in this class also trains and directs employees in various departments who are engaged in collecting and preparing payroll data. Work is performed within narrow time constraints. Supervision is not typically exercised in this class. Does related work as required.




Receives from departments, weekly employee time cards and a report of the hours worked by each employee; computes the total hours recorded on each time card to verify the reports and to produce a control sheet.

Forwards time cards to electronic data processing for entry into the computer; reviews printout, edits lists for accuracy and completeness; makes corrections as required to produce final payroll, inputs new direct deposit accounts, does reversal entry and data entry.

Receives from departments, payroll worksheets on which changes from‑the previous pay period are noted; reviews changes for accuracy; forwards to data processing for computer entry; reviews printout edit list and makes corrections as required.

Receives and processes data pertaining to payroll changes, such as appointments, promotions, terminations, changes in payroll deductions, etc.

Prepares work sheets totaling all payroll deductions including withholding taxes; balances totals against other fiscal reports; assists in the preparation of a variety of payroll reports, including federal quarterly taxes, state wage reports, retirement system reports; etc.; deposits and balances withholding taxes with the treasury division.

Processes payroll adjustment as required to correct errors in payroll input data; redeposit checks or a portion thereof and issues supplemental checks; adjusts payroll deductions accordingly; notifies various federal, state municipal and private agencies of adjustments and any rebates due; manually prepares a supplemental redeposit control sheet for each item and updates computer files using a computer terminal.




Good knowledge of the principles and practices of financial account and record keeping.

Good knowledge of procedures, forms and codes used to process payroll transactions.

Good knowledge of standard office terminology, procedures and equipment.

Working knowledge of basic arithmetic.

Ability to work under tight time constraints.

Ability to communicate effectively orally and in writing with all levels of personnel.

Ability to comprehend and apply department standards and regulations regarding payroll processing.






  1. One (1) year of permanent competitive class status in the title of Account Clerk III; or,

  2. Two (2) years of permanent competitive class status in the title of Account Clerk II, Account Clerk-Typist II, or Control Clerk; or,

  3. Three (3) years of permanent competitive class status in the title of Account Clerk I or Account Clerk-Typist I.




Four (4) years of work experience or its part time equivalent, in processing payroll data and preparing payrolls, including the maintenance of payroll accounts and records.


04/2013 Revised