02140
(Competitive)
DISTINGUISHING FEATURES OF THE CLASS
The work involves responsibility for assisting the Tax Abstract Clerk and Delinquent Tax Clerk in reviewing title searches, performing tax searches and assisting customers with tax related questions. This position is responsible for organizing and distributing property transfer documents and Delinquent Tax Installment Agreements. An employee in this class typically performs additional unrelated clerical duties. The work is characterized by the necessity to read and understand basic terms, documents, and forms related to real property. Supervision is received from an administrative superior responsible for abstracting tax records and processing tax searches. Supervision is not a regular responsibility of this position. Does related work as required.
Match property deed with corresponding property transfer form, organize forms by municipality and prepare for distribution. Maintain database of property transfer information.
Organize Delinquent Tax Installment Agreements, prepare mailings to taxpayers and maintain filing system.
Assist taxpayers with tax maps, process sales of tax maps, prepare tax maps orders and reconcile tax map orders.
Take tax search orders and prepare tax searches. Trace and verify taxes paid on any split or merged parcels.
Assist with daily balancing of tax receipts.
Collect and process property tax payments and duplicate receipts as needed.
Review title searches that are received from abstract companies, organize and prepare for filing.
Assist customers with public access computers and in obtaining tax information
Examines tax search mail, writing town and tax map number on outside of envelope. (Each town is assigned a 2-digit number that the clerk must be familiar with).
Opens and distributes mail.
Answers telephones when needed and directs calls to appropriate individuals.
Take tax search orders from attorneys over the counter.
Update database and issue Certificates of Residency for students attending community colleges.
Ability to read and understand terms, documents, and forms related to real property.
Clerical aptitude.
Name and number checking.
Basic computer skills.
Physical condition commensurate with the demands of the position.
MINIMUM QUALIFICATIONS
Two (2) years of work experience, or its part-time equivalent, involving the performance of routine office tasks, such as billing, keeping of records and accounts, researching records, correspondence, recording/entering and retrieving data and or information.
12/04 Revised