ACCOUNT CLERK - TYPIST II 

(Competitive)

02030

 

 

DISTINGUISHING FEATURES OF THE CLASS

 

The work involves responsibility for performing or supervising difficult and specialized clerical work, which involves typing, in maintaining and reviewing a complex set of financial accounts and records. An employee in this class is either responsible for maintaining a complex set of financial records or assisting a supervisor in the maintenance of these records, and in preparing complex and difficult financial and statistical reports. Assignments in this class are based on the complexity and difficulty of records kept, the amount of independent judgment exercised and supervisory responsibility of subordinate staff. This position differs from an Account Clerk II in that, although financial record keeping is comparably complex and difficult, it also involves preparation and typing reports and correspondence. Work is performed with relative technical independence, and is supervised and reviewed by an administrative superior in the verification of financial records and statements, and by annual auditing by local and state auditors. Supervision may be exercised over a small number of subordinate personnel. Incumbents may be required to successfully pass a background check. Does related work as required.

 

TYPICAL WORK ACTIVITIES

 

Maintains or supervises the maintenance of accounts and general ledgers in the accounting section of an agency or department.

Posts or supervises posting entries to cashbooks, general ledgers, appropriation ledgers, voucher ledgers and subsidiary journals, either manually or by use of a data entry terminal or personal computer (PC).

Receives remittances by mail, in person or from cashiers; verifies amounts; issues receipts and posts or supplies totals for posting in appropriate ledger.

Posts or supervises posting of cash disbursements and reviews transactions for accuracy.

Checks purchase orders and claims for payment; posts or supervises posting to appropriate ledger.

Prepares ledger cards for machine or manual posting; checks accuracy of posting.

Reconciles balances in various ledgers with comptroller's report i.e., disbursements and balances in appropriate codes.

Prepares or supervises and assists in preparation of payrolls.

Compiles figures for annual budget preparation, supplying statistics in typed form for supervisor or department head.

Types correspondence, reports and other forms related to account-keeping in the department or agency.

Performs a variety of difficult typing and clerical tasks as they apply to fiscal operation of the department.

Uses a manual or electric typewriter, or any type of computerized equipment with a word processing function to complete typing duties.

 

 

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

 

Thorough knowledge of bookkeeping principles and practices.

Thorough knowledge of setting up and balancing ledgers and accounts.

Good knowledge of office procedures and practices.

Ability to type accurately and rapidly.

Ability to learn how to operate a variety of typing equipment, which may include automated typing systems, word processors, micro-computers and word processing software.

Ability to operate adding machines, calculators and other office machines.

Ability to make arithmetic computations rapidly and accurately.

Ability to research financial records for preparation of financial and statistical reports.

Ability to plan, assign and supervise the work of subordinates in a manner conducive to full performance and high morale.

Ability to train new employees in the use of office machines as well as in account-keeping procedures as adopted by the department and agency.

Ability to apply bookkeeping principles to the setting up and maintenance of fiscal accounting records.

Ability to follow oral and written instructions.

 

 

MINIMUM QUALIFICATIONS

 

Promotion

One (1) year of permanent competitive class status in the title of Account Clerk I or Account Clerk- Typist I.

 

Open-Competitive:

A. Two (2) years of account-keeping work experience, or its part time equivalent, the major job function of which is the maintenance of financial accounts, which must have included reconciling and posting to ledgers, journals and other accounting records; or,

 

B. Successful completion of 12 semester credit hours in Accounting or an Associate's Degree in Accounting from a regionally accredited or New York State registered college, university or business school; or,

 

C. An equivalent combination of training and experience as defined by the limits of (A) and (B).

 

 

 

09/2016 REVISED