ACCOUNT CLERK TYPIST I
DISTINGUISHING FEATURES OF THE CLASS
The work involves responsibility for performing specialized clerical work, including typing, in maintaining financial records and accounts of some variety and complexity and/or assisting in performing more difficult and responsible phases of the work. An employee in this class applies routine and standardized account keeping practices in posting and balancing to journals, ledgers and other records of financial transactions. Work is performed in accordance with clearly established account keeping methods and procedures. An Account Clerk I usually work under close supervision of a higher level Account Clerk or Accountant, except standard assignments with definitely defined procedures. The superior primarily through verification of financial records and statements reviews work with instructions being provided on each new assignment; records are also subject to local and state auditing. Supervisory responsibilities are not typically a function of this class. Does related work as required.
TYPICAL WORK ACTIVITIES
Posts to journals or subsidiary ledgers from records of appropriations, disbursements, invoices for purchases, payroll, receipts or any other original entry media, either manually or by use of a data entry terminal or personal computer (PC).
Computes or assists in computing and balancing payrolls include figuring overtime deductions, garnishees and adjustments.
Types correspondence or any financial reports related to payroll processing such as union dues, retirement, hospital insurance etc.
Uses a manual or electric, typewriter, or any type of computerized equipment with a word processing function to complete typing duties.
Types financial and statistical reports of some complexity after drawing pertinent data from records.
Receives remittances or fees by mail or in person: verifies amount, issue receipts, computes interest and a penalty where applicable, posts amounts to appropriate ledgers.
Assists in maintaining labor, material and cost of operation records.
Assists in verifying and reconciling account balances according to prescribed procedure.
Assists in reviewing and checking financial records for arithmetical accuracy and completeness.
Operates adding, calculating and other standard office machines.
Performs a variety of routine clerical tasks such as sorting, indexing and filing requisitions, vouchers, payrolls, ledger cards and other materials to be maintained in a central filing system.
FULL PERFORMANCE KNOWLEDGE SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS
Good knowledge of the principles and practices of keeping financial accounts and records.
Good knowledge of standard office terminology, procedures and equipment.
Ability to make arithmetic computations rapidly and accurately.
Ability to apply bookkeeping principles to assigned ledgers and subsidiary journals.
Ability to type accurately at a reasonable rate of speed.
Ability to learn how to operate a variety of typing equipment, which may include automated typing systems, word processors, micro-computers and word processing software.
Ability to type financial reports, payrolls, bills, envelopes, checks and any correspondence related to areas of assignment.
Ability to compile and prepare financial and statistical reports from original entry data.
Ability to learn the operation of adding and calculating machines as well as other office machines if previous work experience did not require these skills.
Physical condition commensurate with the demands of the position.
A. One (1) year of full time work experience, or its part time equivalent, which must include as a regularly occurring function of the job some financial account keeping duties, such as reconciling bank statements, posting to ledgers, making entries to journals or checking vouchers and purchase orders for arithmetical accuracy and completeness; or,
B. Successful completion of three semester credit hours in college level Accounting from a regionally accredited or New York State registered college, university or business school; or,
C. An equivalent combination of training and experience as defined by the limits of (A) and (B).