The work involves responsibility for performing complex administrative and clerical assignments including the typing of autopsy and scene investigation reports from tapes. An employee in this class is responsible for the performance of the more difficult and complex tasks to relieve the Medical Examiner of administrative detail and is required to have an extensive knowledge of medical terminology, spelling and typing skills. Work is performed in accordance with general instructions received from the Director of Operations, with considerable leeway permitted for the exercise of independent judgment. Supervision is exercised over a small number of clerical staff. Does related work as required.
Types autopsy, scene investigation, and microscopic reports from tapes.
Process autopsy reports, microscopic reports, neuropathology reports, etc., and sends them to the appropriate District Attorney, Lawyer, Insurance Company and next-of-kin.
File all medical reports and maintain all record books that contain these reports that are generated at Medical Examiner's office.
Types correspondence for the Medical Examiner, Deputy Medical Examiner, Director of Operations and other administrative staff.
Types papers to be published in Medical Journals.
Coordinates and arranges appointments for the Medical Examiner including making reservations for out of town trips.
Generates all bills for services performed by the Medical Examiner and Forensic Investigators including bills for copying materials requested by insurance companies and lawyers.
Supervises and instructs clerical staff by establishing, critiquing and monitoring work assignments.
Review and process employees time sheets; maintain all employee records.
Sorts, opens and distributes mail; answers routine mail.
Takes minutes at meetings with transcription of minutes.
Interfaces with public.
Maintains office files for retrieval of management information.
Processes Medical Examiner's subpoenas as required.
When Assigned to the Onondaga County Health Department
Participates in public health preparedness activities as trained and assigned.
Thorough knowledge of medical terminology.
Good knowledge of the principles of office procedures and practices.
Ability to type accurately at a satisfactory rate of speed.
Ability to understand and carry out complex oral and written directions.
Ability to plan and supervise the work of others.
Ability to establish and maintain effective working relationships with other employees and the public.
Ability to compose routine letters and memoranda.
Physical condition commensurate with the demands of the position.
Three (3) years of work experience, or its part-time equivalent, as a medical secretary, medical assistant or in a clerical position using a high content of medical terminology, all of which must have included typing as a major function of the job.
NOTE: Completion of a secretarial course or medical assistant course from a college, university, technical or business school may be substituted on a year for year basis up to a maximum of two (2) years. In all cases, candidates must have at least a minimum of one (1) year of work experience as described in the qualifications above.