DEPUTY CLERK TO THE COURT 00730

(Exempt-Town of Clay, Town of Manlius)


DISTINGUISHING FEATURES OF THE CLASS

The work involves responsibility for assisting the Clerk to the Court in administering and managing all aspects of court operations and nonjudicial case processing activities for a town court system. An employee in this class provides clerical support activities relating to the administration of legal process and procedures. An incumbent in this position receives direct supervision from the Clerk to the Court and exercises some independent judgment regarding completion of his/her duties. The Deputy Clerk to the Court has the authority to act for and in place of the Clerk to the Court in his/her absence. Supervisory responsibilities are not typically part of this class. Does related work as required.



TYPICAL WORK ACTIVITIES

Assists the Clerk to the Court with the following:


Prepares dockets or calendars of cases to be called;

Records case dispositions, court orders, and arrangements made for payment of court fees;

Answers inquiries from the general public regarding judicial procedures, court appearances, trial dates,

adjournments, outstanding warrants, summonses, subpoenas, witness fees, and payment of fines;

Prepares and issue orders of the court, including probation orders, fine and no-show letters, suspensions,

release documentation, sentencing information, and summonses;

Maintains records of vehicle and traffic tickets;

Prepares documents recording the outcomes of court proceedings;

Instructs parties about timing of court appearances;

Explains procedures or forms to parties in cases or to the general public;

Searches files, and contact witnesses, attorneys, and litigants, in order to obtain information for the court;

Prepares and files State reports with the Department of Criminal Justice Services as necessary.



FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

Good knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, office procedures and terminology;

Good knowledge of laws, legal codes, court procedures, precedents, and government regulations;

Ability to plan and supervise the work of others;

Ability to communicate effectively both verbally and in writing;

Ability to maintain accurate and detail records;

Ability to understand and follow technical oral and written instructions;

Ability to develop cooperative working relationships and deal diplomatically with the public;

Clerical aptitude;

Physical condition commensurate with the demands of the position.



MINIMUM QUALIFICATIONS

As determined by the appointing authority.




4/2012 Date Revised