ASSISTANT PAYROLL DIRECTOR

04795

(Competitive)

DISTINGUISHING FEATURES OF THE CLASS

This work involves responsibility for assisting the Director of Payroll Operations in the administration and supervision of staff responsible for the preparation and processing of payrolls for multiple departments of a municipality or public authority.  Under general supervision of the Director, an employee in this class also trains and directs employees who are engaged in collecting and preparing payroll data. Work is performed within narrow time constraints.  Does related work as required.

TYPICAL WORK ACTIVITIES

Assists the Director in the administration, supervision, operation and overall strategy of the Division of Payroll.

Provides general supervision, mentoring, guidance, evaluation and ongoing support to Payroll Division staff.

Oversees the full-cycle payroll processing including the management of workflow to ensure all payroll transactions are processed accurately and timely.

Manages the bi-weekly step report and is responsible for entry of pay increases in accordance with union contracts, legislative resolutions, and County policies and procedures.

Calculates payroll adjustments and terminal leave payments.

Processes payroll deductions and refunds for various employee benefit programs.

Keeps tracks of all paid leave accruals, usage and balances, ensures all paid leave is properly reflected in the payroll system, on paychecks, and employee reports.

Processes garnishment calculations and compliance.

Maintains compliance with Federal and State Tax laws by testing Tax Updates.

Performs testing of payroll updates in time and labor and HCM systems.

Responsible for enrollment into payroll benefit programs and processes 207c reimbursements.

May respond to employment verification requests.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

Good knowledge of wage and hour, payroll tax, and withholding regulations

Good knowledge of the principles and practices of financial record keeping.

Good knowledge of procedures, forms and codes used to process payroll transactions.

Good knowledge of standard office terminology, procedures and equipment.

Ability to provide administrative and direct supervision and leadership.

Ability to work under tight time constraints.

Ability to communicate effectively orally and in writing with all levels of personnel.

Ability to comprehend and apply department standards and regulations regarding payroll processing.

Excellent organizational and attention to detail skills.

Ability to maintain confidentiality.

MINIMUM QUALIFICATIONS

Promotion:

Two (2) years of permanent status as a Payroll Supervisor.

Open‑Competitive:

1. Graduation from a regionally accredited or New York State registered college or university with a Bachelor’s Degree in Accounting, Finance, Business Administration, or closely related field and two (2) years of professional level work experience, or its part time equivalent, in either a supervisory capacity having the overall responsibility of an automated payroll system or, in the development, testing and modification of an automated payroll system; OR,
2. Graduation from a regionally accredited or New York State registered college or university with an Associate’s Degree in Accounting, Finance, Business Administration, or closely related field and four (4) years of professional level work experience, or its part time equivalent, in either a supervisory capacity having the overall responsibility of an automated payroll system or, in the development, testing and modification of an automated payroll system; OR,
3. Six (6) years of professional or paraprofessional level work experience in Accounting, Finance, Business Administration, Public Administration, or a closely related field, four (4) years of which must have been in a professional capacity in either a supervisory capacity having the overall responsibility of an automated payroll system or, in the development, testing and modification of an automated payroll system.

10/26 Revised